Positioning companies for growth in foreign markets.
Positioning companies for growth in foreign markets.
Orchestra Media specializes in partnering with show organizers to enhance the success of their events:
As a trusted subcontractor, we bring valuable clients to show organizers, maximizing reach and impact.
We provide comprehensive marketing and exhibition services to improve the quality of customer experience, customer retention, and engagement of the audience. Our methods aimed to increase sales, stimulate networking, and enhance the financial results of the trade shows.
We provide a wide range of additional services for events and trade shows from technical innovative decisions to cocktail parties.
Sponsorship
We have a vast database of potential sponsors from various industries, which allows us to find the best partners for your events and ensure successful sponsorship.
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CHALLENGES AND SOLUTIONS
LACK OF TIME AND RESOURCES
Some organizers may not know how to effectively attract sponsors and develop sponsorship packages.
COMPREHENSIVE APPROACH AND SUPPORT
We take on all aspects of attracting sponsors, freeing up your time for other important tasks.
LIMITED NETWORK OF CONTACTS
Without enough contacts and partners, it is difficult for organizers to find suitable sponsors.
EXPERTISE AND PROFESSIONALISM
Our team has years of experience and knowledge to develop effective sponsorship strategies and packages.
LACK OF EXPERTISE
Exhibition organizers are often overwhelmed with other tasks and lack the time to seek sponsors.
WIDE NETWORK OF CONTACT AND PARTNERS
We use our extensive network of contacts to find and attract suitable sponsors for your event.
WHAT WE OFFER
01
ANALYSIS AND SELECTIONMARKET RESEARH
Conducting detailed market analysis to identify potential sponsors that match the theme and goals of your exhibition.SPONSOR SEGMENTATION
Classifying sponsors by their interests, goals, and budget to best match your event.ATTRACTIVENESS ASSESSMENT
Determining the level of interest of potential sponsors and their funding capabilities.02
DEVELOPMENT OFCREATING UNIQUE OFFERS
Developing individual sponsorship packages that take into account the needs and goals of each sponsor.DEVELOPMENT OF PRESENTATION MATERIALS
Preparing professional presentations and commercial proposals for sponsors.PACKAGES WITH DIFFERENT LEVELS OF PARTICIPATION
Providing packages of various levels (platinum, gold, silver, etc.) to attract sponsors with different budgets.03
NEGOTIATIONS AND CONTRACTCONDUCTING NEGOTIATIONS
Professional negotiation with sponsors to achieve mutually beneficial conditions.CONTRACT PREPARATION
Legal support in the preparation and conclusion of contracts with sponsors.CONTROL OF OBLIGATIONS FULFILLMENT
Ensuring compliance with the contract terms by both parties.04
DEVELOPMENT OFREGULAR COMMUNICATION
Maintaining constant contact with sponsors to ensure good relationships and engagement.REPORTS AND ANALYTICS
Providing regular reports on the results of sponsors' participation in the exhibition.POST EVENT
Organizing meetings and discussions after the event to evaluate the effectiveness of sponsorship and plan future partnerships.TYPES OF SPONSORSHIP SERVICES
FOR EXHIBITION ORGANIZERS
Type A : Turnkey Sponsor Management
This type is covering the entire range of actions to attract sponsors and partners to the exhibition. We develop a strategy, create a sales plan, search for and attract sponsors, provide all agreed preferences, and prepare reports. Our clients receive a complete set of services, allowing them to focus on other aspects of exhibition organization.Key stages of the service:
Type B : Partial Sponsor Management
The agency offers the service "Partial Sponsor Management," within which we participate in attracting sponsors based on already developed package offers. The main task of our agency is to search for and attract sponsors. Providing all preferences and preparing reports remains the responsibility of the exhibition organizer.Key stages of the service:
Type C : Unique Offers
For organizers wishing to offer their sponsors unique conditions, our agency provides the service "Unique Package Offers." We develop creative and exclusive offers for sponsors that can be integrated into the exhibition. The agency independently searches for sponsors, agrees on their participation with the organizer, and provides all necessary preferences.Key stages of the service:
The agency negotiates sponsorship packages on behalf of the client, leveraging their industry expertise and relationships with event organizers, sports teams, cultural institutions, and other potential sponsors.
TThe agency handles all logistical aspects of the sponsorship, including coordinating deliveries, managing on-site setup and teardown, staffing, and ensuring compliance with contractual obligations.
Throughout the sponsorship period, the agency tracks key performance metrics to measure the return on investment (ROI) and effectiveness of the sponsorship. This may involve analyzing brand exposure, audience engagement, lead generation, and other relevant KPIs.
THE TRADE SHOW SPONSORSHIP
INTEGRATION GUIDE
Unique sponsorship opportunities
These are customized and more creative forms of sponsorship that offer exclusive and innovative ways to promote a brand at an exhibition. These experiences are typically tailored to the specifics of the event and target audience, allowing sponsors to differentiate themselves from competitors and create a memorable experience for attendees.Basic sponsorship opportunities
These are the most common and common forms of sponsorship that offer standard advertising and marketing solutions to promote a brand at an exhibition. These opportunities typically include branding of key areas and elements of the exhibition, provision of promotional materials and participation in general events.MAIN CATEGORIES OF SPONSORSHIP OPPORTUNITIES:
WHAT WE DO DIFFERENTLY:
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UAE
Saudi Arabia
US
Switzerland
India
Czech Republic
